PVLDB Publication Policies
This document covers PVLDB publication policies, dealing with issues such as conflicts of interest, duplicate submissions, plagiarism, errata, and copyrights. For questions/comments on these policies, please contact the Managing Editor of PVLDB.
2 Policy on Conflict of Interest
Author A has a conflict with person X:
2.1 COI Policy for Authors
As part of the paper submission process, authors must declare all conflicts with members of the editorial board (including Associate Editors and Editors-in-Chief), and must not declare any conflicts that do not exist.
2.2 COI Policy for Reviewers
Reviewers are expected to check for conflicts with authors of any papers assigned to them, and bring such conflicts to the notice of the Editors-in-Chief as early as possible.
2.3 COI Policy For Associate Editors
Associate editors are expected to check for conflicts with authors of any papers being handled by them, and bring such conflicts to the notice of the Editors-in-Chief as early as possible to enable the paper to be reassigned to a different Associate editor.
2.4 COI Policy For Editors-in-Chief
Editors-in-Chief (EiCs) are expected to avoid making decisions on any papers if they have a COI with any author of the paper; decision making should be done by a different EiC if possible, else delegated to one of the Associate Editors.
EiCs must not co-author any papers submitted during their tenure as EiC.
2.5 COI Policy for Managing Editor and Advisory Committee Members
There is no specific conflict of interest policy for the managing editor and the advisory committee members since they are not part of the decision making process for publications.
3 Policy on Originality, Resubmissions, Duplicate Submissions and Plagiarism
NOTE: many parts of this section are derived verbatim from the ACM Policy and Procedures on Plagiarism, June 2010. We thank ACM (and Bernard Rous, Director of Publication, ACM, in particular) for permission to reuse the ACM Policies.
Originality, Duplicate Submissions, Resubmissions, and Extended Versions
All submissions to PVLDB are expected to satisfy the requirements of originality, and should not be duplicate submissions or resubmissions, which are detailed in the following subsections.
A paper submitted to PVLDB must present original work not described in any prior publication that is more than 4 PVLDB-style pages in length. A prior publication is a paper that has been accepted for presentation at a refereed conference or workshop with proceedings; or an article that has been accepted for publication in a refereed journal. If a PVLDB submission has overlap with a prior publication, the submission must cite the prior publication, along with all other relevant published work, even if this prior publication is at or below the 4-page length threshold. Note that the PVLDB short papers have their length limits set to 4 pages precisely so as not to preclude future publication of a full paper.
Note: Issuing the paper as a technical report, posting the paper on a web site, or presenting the paper at a workshop or conference that does not publish formally reviewed proceedings does not disqualify it from appearing in PVLDB. Workshops and conferences are encouraged to indicate in their calls for papers whether or not they will publish formally reviewed proceedings so that authors can determine whether or not submission will jeopardize PVLDB publication.
EiCs have discretion in determining if special circumstances warrant republication of a paper without substantial revision, for example, republication of a historically significant paper as part of a retrospective.
A paper submitted to PVLDB cannot be under review for any other publishing forum or presentation venue, including conferences, workshops, and journals, during the time it is being considered for PVLDB. After you submit a paper to PVLDB, you must await the response from PVLDB and only resubmit elsewhere if your paper is rejected, or withdrawn at your request, from PVLDB.
If the PVLDB EiC is made aware of a submission to another venue (whether just title, list of authors and abstract, or a full paper) and determines that it is substantially similar to a paper submitted to PVLDB, the EiC may decide that the PVLDB submission is a duplicate submission. Such a duplicate submission to PVLDB can be summarily rejected with a note of explanation to authors. It is also expected that the EiC or PC chair of the other venue will also be kept informed; a copy of the duplicate submission may be provided to the other EiC/PC Chair.
PVLDB has short and long papers. Authors are not allowed to resubmit work to any track of PVLDB, if the work, or any work with substantial overlap with the submitted paper was previously rejected from a same-length track of PVLDB, within 12 months. A paper withdrawn by the authors after a revision decision will be considered as rejected and the 12-month resubmission ban applies to such papers as well. In case a paper is rejected after revision, it is considered as a recent reject for 12 months from the date of the original submission. Recent rejects, revisions of recent rejects, or papers that are substantially similar to recent rejects, with the same or overlapping sets of authors, may not be submitted to any same-length track.
Extended Journal Articles
Because PVLDB accepts conference-length papers, authors are encouraged to develop longer versions of PVLDB papers and submit them to traditional journal venues. The Editors-in-Chief of the VLDB Journal (VLDBJ) have formally agreed that extended versions of papers published in PVLDB may be considered for publication in VLDBJ. Other journals have informally encouraged this as well. Please contact the editors of the journal where you wish to submit a paper, to check their policies on submission of longer versions of PVLDB papers.
Definition of Plagiarism
Respecting intellectual property rights is a foundational principle of the PVLDB’s Codes of Ethics. Plagiarism, in which one misrepresents ideas, words, computer codes or other creative expression as one's own, is a clear violation of such ethical principles. Plagiarism can also represent a violation of copyright law, punishable by statute. Plagiarism manifests itself in a variety of forms, including
Self-plagiarism is a related issue. In this document we define self-plagiarism as the verbatim or near-verbatim reuse of significant portions of one's own copyrighted work without properly citing the original source. Note that self-plagiarism does not apply to publications based on the author's own previous short paper (see section titled Originality in this document) where an explicit reference is made to the prior publication. Such reuse does not require quotation marks to delineate the reused text but does require that the source be cited.
All authors are deemed to be individually and collectively responsible for the content of papers published by PVLDB. Hence, it is the responsibility of each author to ensure that papers submitted to PVLDB attain the highest ethical standards with respect to plagiarism.
PVLDB places the investigation of each claim of plagiarism at the highest priority for resolution and action.
3.2.2 Notifying PVLDB of Alleged Plagiarism
To inform PVLDB of alleged plagiarism, send email to an Editor-in-Chief of PVLDB. The following is the minimum information required for PVLDB to initiate a plagiarism investigation:
In addition, PVLDB encourages the submission of the following additional information to aid in its investigation:
Upon receipt of an allegation of plagiarism, one of the EiCs will coordinate the investigation. Depending on the details of the claim, the investigation may include, but not be limited to, any or all of the following steps:
Once the investigation has been completed, the EiC in consultation with the Managing Editor, will determine the penalties to be imposed depending on the type of plagiarism.
All aspects of an investigation will be treated with the utmost regard for confidentiality. The names and contacts of the person(s) making the claim and their relationship to the allegation (e.g., author of plagiarized work, reviewer or editor of plagiarizing work) will be kept confidential and used only for the purpose and duration of the investigation. However, in order to ensure timely and effective resolution, details of a claim will be circulated to individuals on a need-to-know basis (e.g., see Section 3.2.3 above). As part of the investigation, it may be necessary for PVLDB to contact current and/or past employers of the authors. Additionally, some institutions have specific requirements for their employees to disclose any pending legal/ethical matters.
PVLDB, at its discretion, may decide to inform the general public of the plagiarism investigation. However, during the investigation, under no circumstances will PVLDB disclose any individual author's name, paper titles, referees, ad hoc investigation committee members, or any other personal or specific information regarding a plagiarism claim to the general public.
3.2.5 Results of an Investigation
Once a decision has been reached, it will be communicated to all parties immediately by the EiC. If plagiarism has been found, all parties will be informed of the penalties and the actions that will be taken. Upon notification, the investigative phase will be deemed to have ended, and there will be no further communication with any party by PVLDB. All appeals must be made in writing to the Managing Editor, PVLDB, no more than 30 days from the date of notification. Once a determination of plagiarism has been made, there is no guarantee that the author names and paper titles will continue to be kept confidential.
3.2.6 Penalties for Plagiarism
When plagiarism has been found to have occurred, PVLDB will take the actions listed below as determined by the type of plagiarism. Unless determined otherwise during the investigation, all authors are deemed to be individually and collectively responsible for the content of a plagiarizing paper.
a. Verbatim copying, near-verbatim copying, or purposely paraphrasing a significant portion of another author's paper without citing the source and without clearly delineating (e.g., in quotation marks) the source material.
b. Verbatim copying, near-verbatim copying, or purposely paraphrasing sentences of another author's paper and/or, copying elements of another author's paper (such as noncommon knowledge illustrations and equations) without citing the source and without clearly delineating (e.g., in quotation marks) the source material.
c. Verbatim copying of portions of another author's paper with citing, but not clearly differentiating what text has been copied (e.g., not applying quotation marks correctly) and/or not citing the source correctly.
NB: Representing substantial portions of another’s work as one’s own can result in the stronger penalties of 6a even when that work is cited.
d. Self plagiarism or duplicate publication (verbatim or nearverbatim reuse of significant portions of one's own work in subsequent papers where the authors have not properly disclosed in the subsequent paper the previous publication).
Should the authors refuse to comply with the above (e.g., if they refuse to write a formal letter of apology) or if it is determined during the plagiarism investigation that there have been multiple violations of any of the above forms of plagiarism by the same authors, PVLDB retains the right to impose further sanctions such as automatic rejection of all current and future submissions for some extended period of time, and possibly statutory/injunctive relief.
4 Policy on Errata Notes and Retractions
Corrections to articles can be made in one of two ways.
(A) Errata Note: A short note which points out an error, and may optionally provide a correction to a paper previously published in PVLDB. Errata notes may be submitted either by authors of the original paper, or by any one else; the process of handling the errata note differs in these two cases.
Errata notes must be submitted just like a regular paper but with the text “Errata For” as part of the title, and with length limited to 2 pages (unless otherwise permitted by the Editor in Chief) in the PVLDB format.
Rebuttals (see review procedure for errata notes for more details) will be titled “Rebuttal to <title of errata note>”.
(B) Retraction: In case of serious problems with a paper (such as plagiarism, or major errors in results that go beyond the scope of a correction), the authors or the editorinchief may decide to retract a paper.
Retraction notes must have their length limited to 1 page. See procedure for retraction below.
4.1 Submission Procedure
All errata notes and retraction requests must be submitted online on the PVLDB paper submission site. A “Errata Notes” track may be created on the submission site. In order to speed up the process, the person submitting corrections/comments/retractions must send an email to the editorinchief to notify them of the submission.
4.2 Publication Procedure
All errata notes, rebuttals, and retractions will be published on the PVLDB site like regular publications and will get their own DOI. A link to the errata note/rebuttal/retraction will be added adjacent to the link to the original publication. In the case of a retraction, the original article will be deleted, and replaced with the page describing the retraction.
4.3 Review Procedure for Errata Notes from Original Authors
The responsible editor (one of the editorsinchief by default) may choose to publish corrections without any review, or may choose to get the correction reviewed by one or more reviewers, where feasible by one of the reviewers of the original paper.
4.4 Review Procedure for Errata Notes from Others
Errata notes from anyone other than the original authors will be reviewed as below.
4.5 Procedure for Retraction
In the case of retraction requests, after verifying the reasons for retraction (such as plagiarism, or requests from the author for retraction due to significant errors), the EiC may make a decision on retraction. Except in cases where violations can be independently verified (such as plagiarism) the original authors should be given a chance to respond within a reasonably short period (approximately 3 weeks).
5 Policy on Copyrights
Authors can expect PVLDB to:
If the article has been written in the course of employment by a Government agency so that no copyright exists, authors are not expected to transfer copyright.
If not, if and when the article is accepted for publication, the undersigned hereby grants and assigns exclusively to the VLDB Endowment all rights of copyright in this contribution, and the exclusive right to print, publish, post on servers, distribute to lists, and sell the work throughout the world in all languages, with the following exception:
The author(s) reserve(s) the following:
(1) All other rights such as patent rights.
(2) The right to use all or part of this article in future works of their own, such as lectures, press releases, reviews or textbooks. In the case of republication of the whole article or parts thereof in journals or reprint publications by a third party, written permission must be obtained from the VLDB Endowment to be signed by at least one of the authors (who agrees to inform the others, if any) or, in case of a "work made for hire," by the employer.
In the case of an article commissioned by another person or organization or written as part of duties as an employee, an authorized representative of the commissioning organization or employer should sign. To be signed by all authors, or, if signed by only one author on behalf of the others, the following additional statement must be signed and accepted by the author signing for his co-authors:
"I represent and warrant that I am authorized to execute this transfer of copyright on behalf of all the authors of the article referred to above."