Any enquiries or requests for additional information, modifications and cancellations are to be communicated to MCI's Team by email vldb2025registrations@wearemci.com
If you have submitted a paper, please make sure at least one of the authors is registered with a Regular conference pass to present at the conference.
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Each research or industrial paper must have one Regular conference registration, even if the paper is presented by a student. The author registration refers to a "Regular Conference-Only" or "Regular Workshop + Conference" registration.
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If an author has more than one paper, they will only need to pay for one author registration, which may cover multiple papers.
Registration Important Dates
Registrations Deadlines
Early registrations will be accepted until
23:59 BST, July 5, 2025. Should your registration remain unpaid on July 6, 2025, early registrations will be upgraded to the standard registration fee.
Registration Modification and Cancellation
For cancellations received prior to
midnight BST, July 5, 2025, registration fees will be refunded less a service charge of £30.00 GBP.
For cancellations received after
midnight BST, July 5, 2025, registration fees will not be refundable.
Refunds will be made after the event, in accordance with the original payment method.
Alternatively, until a badge is issued, the registration can be transferred to another person for an administrative service charge of £30.00 GBP. Deadline for Registration Transfers:
midnight BST, 18 August, 2025.
General Payment Conditions
All payments are to be made in
GBP Pounds.
Modifications, badge replacements, and new registrations made on-site will require immediate payment. An invoice to be settled upon receipt will be issued upon written confirmation. This invoice will act as a contract, and once issued, the above payment and cancellation conditions will apply.
Full payment is required at time of registration. No confirmation, or visa invitation letter will be sent until payment has been received.
No badge or login access will be delivered until full payment of open invoices is received.
Methods of Payment
Credit Card: only Visa, MasterCard, and American Express credit cards are accepted.
*Please note that the merchant’s name that will appear on your credit card statement will be "VLDB25".
Bank Transfer
Cheques: please note that payments by personal cheques are not accepted.
Insurance, Release and Waiver of Liability
It is recommended that registrants obtain adequate travel, health and accident insurance before departing from their respective country of residence.
VLDB2025 and MCI, as event organizers, will not accept responsibility for personal injuries, or loss of, or damage to, private property belonging to the event Conference participants and accompanying persons. Registrants are required to inform themselves and to abide by local regulations accordingly.
Minimum Age:
Individual registration to the Conference is limited to participants who are 16 years of age or older.
Registrants under the age of 16 must be accompanied by a registered adult. Any attendance by any person who is under 16 years of age and is not accompanied by an adult is unauthorized and is in violation of these Terms and Conditions and will automatically result in the forfeiture of their registration. By registering to the Conference, you accept that identification and proof of age must be provided to Conference staff upon request.
By registering to the Conference you represent and warrant that you are 16 years of age or older or that you will be accompanied by a registered adult, and that you agree to and will abide by all of the Terms and Conditions of this Conference including the VLDB2025 Code of Conduct.
Force Majeure
VLDB2025, MCI, event venue and event hotel(s) are not responsible for either the partial or total non-execution of the contract in the event of accident, natural disaster (either threatened or actual), war, curtailment or interruption of transportation facilities, threats or acts of terrorism, governmental travel or terrorism advisory, labor disruption due to strikes, lock out, civil disturbance, the issuance of a Travel Warning by the World Health Organization or any other cause beyond the parties' control which prevents the hotel(s) and /or venue from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by VLDB2025. The Organizers may at their entire discretion refund the delegate fee and/or service charge paid by any Delegate or Exhibitor, or part thereof, but shall be under no obligation to refund the whole or part of such Delegate fee or service charge, and shall be under no liability to the Delegate or Exhibitor in respect of any actions, claims, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by the Delegate or Exhibitor, as the result of the happening of any such event.
Photography/Videography Disclosure
As a registered attendee of the Conference, you agree to grant permission for VLDB2025 and MCI to use your likeness in a photograph or video in any and all of its publications and presentations, including website entries, without payment or any other consideration; to authorize VLDB2025 and MCI to edit, alter, copy, exhibit, publish or distribute the photograph or video for purposes of publicizing VLDB2025 programs or for any other lawful purpose; to waive the right to inspect or approve the finished product, including written or electronic copy, wherein your likeness appears; and that these materials will become the property of VLDB2025 and MCI.
Letters of Invitation
Invitation letters for visa purposes will be issued to registered and paid delegates upon request. Request can be made directly on the registration portal where you can indicate your passport details. Please allow us 2-3 business days after payment to process your request.
Kindly note that an invitation letter for visa purposes does not imply any obligation, financial or otherwise, by VLDB 2025.
