Visa and Invitation Letter

Visitors to the mainland of the People's Republic of China must obtain a visa from one of the Chinese diplomatic missions unless they are citizens of one of the visa-exempt countries.

1. Visa exemption

Holders of ordinary passports issued of the following countries may enter China without a visa as long as their visit does not last longer than the visa-free period listed below, unless if they are allowed to extend their stay.

Visa Info

2. Do I need a VISA?

VISA is required for all overseas participants except Visa exemption countries to attend the conference ONSITE.

You should make your application well in advance of the planned travel date. You are advised to apply at least TWO months in advance.

Chinese Visa processing time may take a few weeks. As a result, participants are strongly encouraged to apply as early as possible ahead of their departure date in order to allow sufficient time for their application to be processed and if approved, subsequent visa issuance in their passport.

3. Process for issuing the documents for visa application

For a step-by-step guide to apply a China visa:,5.%20Pay%20the%20fee%20and%20collect%20your%20visa.

If you need a letter of invitation to support your Visa application, please contact the conference secretariat.

Contact: VLDB 2024 Conference Secretariat


Here are the documents you shall prepare before submission of visa application:

1. Basic Documents

(1) Passport

Original passport with at least six months of remaining validity and three blank visa pages, and a photocopy of the passport's data page and the photo page if it is separate.

(2) Visa Application Form and Photo

One completed Visa Application Form with a recently-taken color passport photo (bare-head, full face) against a light background attached.

2. Supporting Documents

An invitation letter issued by a relevant entity or individual in China. The invitation should contain:

(1) Information on the applicant (full name, gender, date of birth, etc.)

(2) Information on the planned visit (purpose of visit, arrival and departure dates, place(s) to be visited, relations between the applicant and the inviting entity or individual, financial source for expenditures)

(3) Information on the inviting entity or individual (name, contact telephone number, address, official stamp, signature of the legal representative or the inviting individual)

3. Special Reminder

(1) If necessary, the consular officer may require the applicant to provide other proof documents or supplementary materials or require an interview with the applicant.

(2) The consular officer will decide on whether to issue the visa and on its validity, duration of stay and number of entries in light of specific conditions of the applicant.

(3) For further details, please visit the website of the relevant Chinese Embassy or Consulate General in your country.

Thank you for reading the abovementioned messages.